FAQ – Questions about using SIS: for choosing courses and declaring majors/minors

Q6.1 Should I select courses for the first semester or both semesters in August each year?
Q6.2 Who will consider my course enrolment and when will I know if my course selection is approved/disapproved?
Q6.3 When the course selection status reads “pending”, what does it mean? When will I know the results?
Q6.4 Where can I check the approval status of the courses I have selected?
Q6.5 I cannot enroll on a course successfully because of an error “Class has been closed”. Will the class be opened again?
Q6.6 I have enrolled on a course, but it has been dropped by the System automatically. What happened? What should I do?
Q6.7 I dropped my course by mistake. What should I do …?
Q6.8 Can I change my course selection in SIS after the add/drop period?
Q6.9 How should I declare major/minor in SIS?
Q6.10 How can I change my major/minor in SIS?
Q6.11 After I declare a particular major/minor, will I be given priority to enroll on their required courses (such as the pre-requisite / introductory courses)?
Q6.12 If I cannot complete the requirements of my declared second major/minor at the end, will SIS automatically count those courses as my free electives?
Q6.13 If I have fulfilled the requirements (i.e., successfully completed all required courses) of a particular major/minor, but have not declared it at SIS, will SIS automatically “declare” it for me?
Q6.14 Is there a limit on the number of major/minor that I can declare in SIS? For example, can I declare 3 minors?

Q6.1 Should I select courses for the first semester or both semesters in August each year?
During semester 1, students should enroll on courses offered in both semester 1 and 2. However, students are advised to enroll on courses offered in semester 1 first, and then semester 2; During semester 2, students should enroll on courses offered in both semester 2 and summer semester. However, students are advised to enroll on courses offered in semester 2 first, then summer semester. In general, final year students cannot enroll on summer courses in the summer semester.

Q6.2 Who will consider my course enrolment and when will I know if my course selection is approved/disapproved?
It depends on the course approval nature which will be shown when students are adding a class. Students will also receive emails generated by the System notifying the status of their course enrollment. Students can also check their enrollment status under their SIS menu -> Enrollment -> Enrollment Status.

Q6.3 When the course selection status reads “pending”, what does it mean? When will I know the results?
It means it is still pending for approval or pending for consideration by offering Faculty/Department. The results will vary from course to course and it depends very much on the course approval nature defined for each course.

Q6.4 Where can I check the approval status of the courses I have selected?
Under their SIS menu -> Enrollment -> Enrollment Status

Q6.5 I cannot enroll on a course successfully because of an error “Class has been closed”. Will the class be opened again?
It depends on whether there is any student who drops the class. Class will be opened again when there are students dropping the class.

Q6.6 I have enrolled on a course, but it has been dropped by the System automatically. What happened? What should I do?
It depends on the course approval nature and especially when the student is not approved or has violated the regulations/requirements. The System may drop the class for the student and notify them via email so that they can enroll on other courses/classes as soon as possible.

Q6.7 I dropped my course by mistake. What should I do …?
Students can re-enroll on the same class if it is still open (class will be closed if it is already full). If students cannot re-enroll on the same class when the class is still open, they can try login with another browser and enroll again.

Q6.8 Can I change my course selection in SIS after the add/drop period?
Students are not allowed to change their course selection after the Add/Drop period. They can apply to their home Faculty for special approval and if it is approved, the Faculty will change their course selection manually in SIS.

Q6.9 How should I declare major/minor in SIS?
Students can follow the steps stated in “Student’s Quick Reference Guide on Major / Minor Declaration” under the SIS website for Students. Declaration can only be done online by students at specified periods, i.e. during pre-enrollment period (starting from August 1 in general), course enrollment period and add/drop period*. For some majors which require applications, students should follow the instructions outlined in the Faculty/Department website.

*Due to technical constraints, MBBS students might not be able to declare majors/minors offered by other Faculties in SIS. They need to contact their Faculty staff who will then inform Academic Support and Examinations Section (IT Project), Registry to perform certain steps for declaring major/minor for them.

Q6.10 How can I change my major/minor in SIS?
The steps are similar to those for declaring major/ minor. Please refer to “Student’s Quick Reference Guide on Major / Minor Declaration” in the SIS website for Students.

Q6.11 After I declare a particular major/minor, will I be given priority to enroll on their required courses (such as the pre-requisite / introductory courses)?
There are different course approval natures which vary from course to course. Some of the courses adopt first-come-first-served, some of them adopt random balloting by system and some of them adopt manual balloting. So it is very much depended on the course approval nature defined for each individual course. Some of the courses have set up pre-requisite requirements which has nothing to do with priority. Once pre-requisite is set up in a course, it checks to see if students have met the pre-requisite requirements before allowing them to enroll to that course. If you have not met the pre-requisite requirements of the course(s), you could not enroll into them and an error message will pop up to inform you that course enrolment is unsuccessful due to unfulfillment of the pre-requisite requirements.

Q6.12 If I cannot complete the requirements of my declared second major/minor at the end, will SIS automatically count those courses as my free electives?
If students have declared a second major or minor and they cannot fulfill those requirements, the courses done towards these programmes will be counted as free electives. However, for the degree audit report, these courses will not be treated as free electives automatically. You need to drop your second major or minor so that those courses can fall into the free electives section of the degree audit report.

Q6.13 If I have fulfilled the requirements (i.e., successfully completed all required courses) of a particular major/minor, but have not declared it at SIS, will SIS automatically “declare” it for me?
In general, for programmes requiring a major for graduation, Faculties will define three periods for major/minor declaration and they are (i) allow to declare from; (ii) must declare by: and (iii) last term to access; These three periods vary from programme to programme but in general, students are allowed to declare a major starting from semester 1 of their second year of study. And they must declare their major by the first semester of their third year of study if they have not declared any major in their second year of study.
SIS will NOT declare the major/minor for students automatically.

Q6.14 Is there a limit on the number of major/minor that I can declare in SIS? For example, can I declare 3 minors?
Please refer to the University Regulations for details of different major/ minor requirements. As for SIS, it is currently designed to allow students to declare a maximum of 2 majors and 2 minors online and checking of overloading is also in place during course selection period. You are advised to observe the University regulations for not exceeding the maximum curriculum study load. You may also seek advice from your home Faculties and seek assistance from them for individual concerns.